Administrative and Accounting AssistantWellD is looking for an Administrative and Accounting Assistant to join its administrative team based in Lugano.The selected candidate will support Management and the team in daily operations, taking care of administrative and accounting tasks, and serving as a point of reference for our clients and suppliers. If you believe you have the right skills and attitude, you’ll find more details about us and the role we offer below.

Who We Are

Well is a fast-growing company dedicated to the development of custom software products, with a strong focus on innovation.
We have successfully tackled challenges across various markets and industries, including Energy, Infrastructure, Industrial Automation, Finance, Healthcare, and more.
We offer our clients highly qualified software engineering services, helping and guiding them to enhance their internal and external processes.Where We’re LocatedOur offices are near Lugano, in Agno, and are easily reachable by public transportation.Work Office PolicyWe currently offer a hybrid work model (4 days a week on-site; 1 day remote).
While we value flexibility in the workplace, our priority remains our clients and our teams.
(Please note: our remote work policy may be subject to change in accordance with Swiss and cross-border regulations.)

Responsibilities

Management of accounts payable and receivable for both Swiss and Italian offices; liaising with suppliers and consultants
Support in drafting and preparing the annual financial statements and periodic closings (monthly/quarterly) for Switzerland and Italy
Collaboration with external consultants (CH and IT) for tax, accounting, and reporting activities in both countries
Handling employee expense reimbursements
Managing relations with employees regarding reimbursement processes
Supplying and tracking company devices and materials
Managing incoming phone calls
Updating administrative policies
Supporting the implementation, maintenance, and monitoring of ISO processes (e.g., ISO 9001) in the administrative and accounting areas
Collaborating with internal stakeholders to ensure compliance with ISO regulations, including document organization, deadline management, and audit support

Requirements

Previous experience in similar administrative roles, preferably in a dynamic business environment
Knowledge of accounting principles and administrative practices
Experience in managing accounting and invoicing for both Swiss and Italian entities (including VAT, tax regulations, and document handling)
Excellent written and verbal communication skills with colleagues, employees, and external stakeholders
Strong team spirit and ability to collaborate across departments
Accuracy and attention to detail in handling documentation and administrative processes
Good organizational skills and ability to manage priorities effectively
Flexibility and adaptability in a dynamic and evolving environment
Languages: Italian and English
Bonus: Knowledge of ISO certifications (especially ISO 9001) and related documentation and procedural requirements

What We Offer

Permanent Swiss employment contract
Competitive salary
Access to an annual training budget
A collaborative, innovative, and growth-oriented work environment
5 weeks of paid vacation
A modern office with a kitchen and dining area, including unlimited coffee

Note: This position is open to Swiss citizens, residents, or EU/Schengen citizens.
Fluency in both Italian and English is required. Hybrid work model applies.

Location: Agno, Tessin

Company: WellD