📍 Location: Doha, Qatar
🏢 Company: Dolphin Energy
🕒 Type: Full-Time | Permanent

Job Summary

Dolphin Energy is seeking an experienced Administration Services & Contracts Supervisor to lead and coordinate the full spectrum of administration support and contracts management activities. This includes contract establishment, direct procurement, budgeting/forecasting, and supervision of general services (GS) and contractor teams. The role will support the Head of Administration to ensure the efficient operation of all administration and support services in Doha.

Key Responsibilities

Contracts & Procurement Management

Handle end-to-end contract lifecycle: from scope of work preparation, tendering, technical evaluation, to contract award and mobilization.
Lead direct procurement activities via SAP/Ariba, including low-value purchases, POs, WSO, SES, GRNs, and coordination with Finance and suppliers.
Liaise with the C&P team for office supplies and services tenders, evaluation, and award recommendations.
Ensure proper vendor qualification and selection of high-quality service providers.

Administration & General Services

Supervise daily administration support operations: cleaning, pantry services, manpower, supplies, office relocations, etc.
Monitor and ensure performance of service contractors complies with quality, hygiene, safety, and contractual standards.
Manage contractor mobilization and enforce precautionary measures at DEL premises during emergencies.
Supervise maintenance activities in GS areas and validate repair quality and costs.

Planning, Reporting & Compliance

Develop and maintain the annual procurement plan and budget/forecast for all Admin-related costs (GS, Doha Office, Housing, SS, FM).
Prepare various reports: cost optimization, performance tracking, audit findings, HSES KPIs, carbon footprint analysis, and SLA reviews.
Draft business plans, departmental KPIs, presentations, and improvement proposals.

Policy & Process Management

Draft, review, and amend Administration Services & Support policies and procedures.
Recommend and implement improvements to existing standards in collaboration with C&P.
Ensure strict adherence to internal controls, company policies, and SLA compliance.

Team Supervision & Stakeholder Liaison

Supervise and guide the GS team and contractor personnel for high service delivery.
Act as the focal point for coordination with various departments (Projects, Offshore, PR, HSES, Finance, Internal Audit).
Support business travel operations for Doha and RLC locations, including managing corporate travel deals.
Coordinate logistics support for internal departments and ensure timely service delivery.

Other Responsibilities

Maintain and update contract status reports and administrative dashboards.
Conduct regular safety audits at contractor/vendor premises; lead toolbox talks.
Support internal audits and implement improvements in upstream admin services.
Handle distribution of company stamps and documents as per policy.
Attend departmental meetings and contribute to continuous service optimization.
Perform other duties as assigned by the Head of Administration Services and Support.

Qualifications & Experience

Bachelor’s Degree in Business Administration, Management, or related field.
Minimum 7–10 years of experience in administration, procurement, and contracts management.
Proven experience in supervising contractors and managing support services in large corporate environments.
Strong knowledge of SAP and Ariba procurement systems.
Experience working in the energy, oil & gas, or industrial sectors is a plus.

Key Skills & Competencies

Strong leadership and coordination skills
Excellent communication and negotiation abilities
Analytical and detail-oriented with reporting expertise
Proficient in Microsoft Office and ERP platforms
Sound knowledge of contract law and procurement best practices
High level of integrity, confidentiality, and professionalism

Dolphin Energy is an equal opportunity employer committed to maintaining a diverse and inclusive workplace. If you’re looking to be part of a forward-thinking organization and help optimize its administration and contracts function—we invite you to apply.