The Employee Assistance Program Part-Time Administrative Secretary coordinates meetings, and maintains electronic calendars, while also performing word processing, data entry, and front office reception duties. They handle confidential employee records and maintain program statistical records for analysis and trends.

Responsibilities

Coordinate meetings, schedule appointments, and maintain electronic calendars.
Perform word processing, data entry, and records management duties.
Perform front office reception duties including handling and appropriately routing telephone calls and electronic inquires, transfer telephone calls, and forward messages.
Maintain Employee Assistance Program webpage, ensuring timely update and maintenance of information.
Handle confidential employee records.
Track and compile program statistical and survey records in order to analyze data and track relevant trends; create and/or manage program spreadsheets.
Maintain program electronic records ensuring timely and accurate upkeep of records.
Support the facilitation of employee groups and workshops by scheduling and securing room reservations and ensuring appropriate accommodations as needed.
Procure office supplies, promotional materials, educational brochures, technology support requests, facility work orders, etc.
Maintain filing systems, filing documents in a timely and consistent basis.
Work alongside the Coordinator and Office of Policy and Compliance to ensure appropriate record retention and destruction.
Copy and collate documents as needed.
Assess gaps in workflow and explore possible solutions.
Coordinate and provide support to special projects as required.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Job Requirements:

Minimum Qualifications

Associate’s degree.
Minimum 2-4 years of experience.

Preferred Qualifications

Proficient customer service skills.
Working knowledge of data entry.
Working knowledge of Microsoft Windows and Office Suite.

Additional Information:

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $35.92 per hour

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $35.92 per hour with step increments per Salary Schedule 90, after one year of service and annually thereafter.

Work Schedule

Days/Hours: Tuesdays, 10am-3pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures. For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual’s ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT’s non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360, titleix@fitnyc.edu.

Physical Requirements and Work Environment

The physical requirement for this position will require frequent sitting, occasional standing and walking, occasional pulling and pushing, and occasional lifting of 10 lbs. or less. The working conditions for this position will be on campus primarily in an office environment.